Best Field Service Management Software for HVAC Companies 2025

The best HVAC service software is easy to use while providing the robust capabilities needed to manage field operations efficiently. This guide compares the five best field service management software platforms for HVAC companies based on the richness of their features, ease of use, integration capabilities, and more to help you choose the right solution for your business.

The Best HVAC Service Software for Field Service Management

We selected and ranked the top HVAC service software solutions based on a proprietary algorithm our research team developed, consisting of:

• Features and Capabilities (20%): The overall richness of features and how well they align with HVAC businesses’ requirements.
• User Experience (25%): How easy it is to navigate the user interface (UI) and use the product’s features.
• Integration Abilities (15%): How easy it is to integrate the software with third-party apps and how well they work together.
• Onboarding and Support (10%): How streamlined the onboarding process is and how well the provider supports the software.
• Average Review Score (30%): A summary 1-5 rating of the software’s customer reviews, averaged across multiple third-party rating sites.

1. Zuper

Zuper is a comprehensive field service management software platform that caters to HVAC installation & maintenance companies as well as other industries, including roofing, plumbing, and electrical. It offers configurable, no-code workflows and automation capabilities to enhance operational efficiency and productivity for both residential and commercial HVAC service sectors. Zuper has a user-friendly mobile application as well as a desktop app and an intuitive customer portal, facilitating smooth communication and collaboration in the field, in the office, and with customers.

Key Features:

• Work Order Management – Keep field service techs up to date and deliver consistent service experiences with configurable job checklists, job notes, and chat options. Automate and prioritize job requests, tech schedules, and dispatching.
• HVAC Scheduling and Dispatching – Prioritize critical jobs and assign the right workers based on factors like skills and location. Easy, drag-and-drop scheduling and intelligent dispatching efficiently allocate jobs.
• Location Intelligence – Accurately track time, GPS, and mileage to save costs on fuel and payroll while keeping customers updated. Automatically send “on my way” texts to customers to enhance the service experience.
• Estimating and Invoicing – Easily create and share configurable estimates and invoices with the mobile app, where customers can accept or reject quotes instantly. Offer flexible, Wisetack financing, and streamline invoicing with seamless integrations.
• Contract Management – Create, edit, search, sign, and store contracts in one convenient location. Easily integrate contracts into job and asset workflows to plan preventative maintenance tasks.
• Configurable Workflows – No-code configurations make it easier for non-technical users to quickly create and modify customized, automated workflows to streamline a wide range of business processes.
• Asset Management – Manage the entire asset lifecycle, automate preventative maintenance tasks, reduce costs, and enhance productivity with centralized, automated asset management dashboards.
• Timesheet Management – Monitor technician hours, locations, and time clock entries. Get configurable payment plans, manage overtime, and oversee project details all from one convenient location.
• Actionable Insights – 50+ ready-to-use reports with rich visualizations help business owners and administrators track key performance metrics like job statistics, team availability, and customer feedback.
• Industry-Leading Integrations – More than 60 premier integrations with best-in-class solutions for CRM (customer relationship management), service ticketing, communications, collaboration, accounting, ERP (enterprise resource planning), and more.

Zuper Pros and Cons:

2. Housecall Pro

House call Pro is a field service management software solution for home service professionals. It offers booking and invoicing tools on the web and via a user-friendly mobile app. It’s continuously updating with new features and capabilities for an expanding network of businesses within the home services industry.

Key Features:

• Scheduling – Drag-and-drop work orders, color-coded calendars, dispatch route mapping, and automated “on my way” texts with GPS tracking.
• Estimates – Create polished estimates by automatically pulling in flat-rate pricing, labor, and material costs.
• Invoicing – Quickly generate invoices, set automated reminders, and offer flexible payment methods.
• Online Booking – Customizable online booking pages let customers schedule services directly from Google search results.

Housecall Pro Pros and Cons:

3. ServiceTitan

Service Titan is a field service management solution targeted at enterprise-sized companies. It has a comprehensive feature set to handle nearly every aspect of business operations, including advanced reporting and financial analysis. It also offers a variety of customer-facing tools to help streamline the client experience.

Key Features:

• Scheduling – Schedule jobs based on complexity, special tools needed, languages spoken, prior rescheduling, and more.
• Service Agreements – Create and manage service and preventative maintenance agreements.
• Dispatching – Simple point-and-click dispatching with intelligent schedule optimization, route planning, and real-time updates.
• Mobile App – The technician app syncs with the home office to give techs all the info they need when they arrive on site, as well as the ability to upload forms.
• Crew Management – A job costing flyout with a breakdown of job costs based on materials, equipment, PO, commissions, and labor.
• Client Portal – Customers can self-schedule, track technicians, communicate with two-way SMS, and make payments online.

ServiceTitan Pros and Cons:

4. Jobber

Jobber is a field service software platform tailored to both individuals and businesses. It offers an intuitive scheduling system and a user-friendly dashboard for clients. It’s relatively inexpensive to cater to the needs of small businesses and independent contractors.

Key Features:

• Estimating – Create, send, and track estimates with optional line items, automatic follow-ups, and consumer financing by Wisetack.
• Scheduling – View team availability at-a-glance, schedule work orders, and coordinate with estimators, field technicians, and customers.
• Work Orders – Share details about jobs and customers with HVAC contractors in one place, and automatically send follow-up emails to gather feedback or ask for a review.
• Invoicing – Instantly generate professional, customized invoices and enable online card payments and automatic payments.

Jobber Pros and Cons:

5. simPRO

simPRO has been providing field service management software since 2002. It offers a tech-friendly mobile app as well as desktop software for office users. It is a comprehensive solution that unifies many field management workflows in a single location.

Key Features:

• Scheduling and Dispatch – Choose from a variety of scheduling options, gain real-time visibility over field staff, automatically update customers, and bulk-schedule staff and equipment.
• Asset Maintenance – Optimize asset management, assign asset maintenance work to customer contracts, adjust service levels, and use the mobile app to scan barcodes or QR codes for easy asset testing.
• Invoicing and Payments – Generate accurate invoices, set internal invoice approvals, offer flexible payment methods, and seamlessly connect with external accounting systems.
• Job Management – Schedule staff, track costs, and gain real-time updates to track jobs from start to finish.

simPRO Pros and Cons:

Get the Best Field Service Management Software for HVAC Companies

Zuper offers the best combination of features, flexibility, and configurability to meet the needs of any growing HVAC business. To learn more about why we’re the best HVAC service software, schedule a demo now.